Regulations For Trade Stands

Exhibitors are advised to study the following Regulations and the Safety Policy Statement, before completing their Trade Stand Application Form and to retain this sheet for future reference.

1. Application, Stand Allocation & Position - Sites will be reserved on receipt of a completed Application Form, accompanied by a cheque for the full amount (made payable to ‘The Gillingham & Shaftesbury Show’) The Society will endeavour to site regular exhibitors on the same pitch as in previous years, providing the application is received by 1st. June. New exhibitors will be sited in position to suit the existing layout.
2. Pitch Size - details of the size of the Trade Stand Units, both on open ground and within Marquees appears on page 3, together with the price structure. Please ensure that you book sufficient space to allow for guy ropes, trailer drawbar, canopies, awnings and racks of stock, which must not project over your boundary line. Traders who need to draw stock from their vehicles must allow enough room to park them within the confines of their stand. If you need to manoeuvre a large vehicle or trailer on to your site, please allow for this or ensure that it is delivered to the site early in the week.
3. Refunds & Refusals - In the event of abandonment or cancellation of the Show, the Society will make refunds of the booking fee at its discretion. The Society will not be liable for any costs incurred by the exhibitor. The Society reserves the right to refuse any application whatsoever, to refuse admission, or to remove from the site any exhibit which they consider unsuitable, and to restrict noise level as necessary.
4. The Site - The Showground is a permanent pasture with some internal service tracks, access from the public highway is excellent. The Society can not be held responsible for any damage caused to a site prior to the event. Digging on the site is strictly forbidden and holes for tent supports or displays must be back filled.
5. Set up & Removal of Exhibits - The Showground is open from Saturday 17th till Sunday 24st. between 9.00am and 9.00pm.( 9.00am to 6.00pm on Saturday & Sunday). The gates will be locked at that time shown every night, no vehicles will be allowed in or out until next morning. Trade stands must, where practical, be completed by 9.00pm on Tuesday evening. In the event of wet weather access will be strictly limited. On Showday no vehicles will be admitted to the Showground between 8.15am and 6.30pm. Any vehicles already on site and not forming part of the exhibit must be removed to the car park by 8.30am. Vehicles must be driven by fully licensed and insured drivers only. A maximum speed limit of 5 mph will apply at all times. NO DISMANTLING of Trade Stands should take place until 6.00pm. Remember the public have paid to see YOU and their safety is paramount.
6. Details of Show Contractors can be found on page 6. Where services are being booked please indicate on the application form.
7. Catering - Sale of food and drink, apart from the Food Hall & Farmers Market, No exhibitors are permitted to sell food or drinks without written permission. Catering and Fast Food sites are let by tender, details from the Show Office.
8. Exclusivity and Franchises - The Society does not operate to any exclusivity or franchise restrictions, but to ensure the best selection of stands, the Society reserves the right to limit the number of traders offering similar products.
9. Charities - A limited number of sites are offered to registered charities at a reduced rate, Charity Registration numbers must be included on the application form and will be checked with the Charity Commissioners.
10. Conditions - Distribution of leaflets is not allowed outside of your stand area. No Auctions, Raffles or Tombola are permitted without written permission from the Organisers, which must be displayed. Demonstrations of small appliances, tools etc. will not be allowed. No exhibitor may call attention to his goods in such a manner to cause annoyance to other exhibitors or to the public, sales by Auction, Dutch Auction, Shouting, the use of amplification equipment or other unsuitable behaviour is prohibited. Anyone breaking this rule is liable to expulsion from the Show.
11. Litter & Waste - All litter and waste must be properly bagged and placed in the skips provided, failure may incur a ban from future Shows. Grass mowings must be tipped in approved sites, NOT dumped in the hedge or under caravans.
12. Electricity - is available on site by prior arrangement and should be booked direct with the contractor details on page 6. Silent Generators may be used as long as they cause no nuisance to other exhibitors and comply with current H S E Regulations.
13. Identification & Data Protection - All exhibitors must clearly display on the stand, their Trading Name and Address. The details from the application forms will be retained on computer in the Show Office, but such data will not be passed on to other data banks. The name and address of every exhibitor will be printed in full in the Show Catalogue unless otherwise requested.
14. Liability - The Society accepts no responsibility for damage or loss to Trade Stands, equipment or vehicles on the Show Ground, nor will the Society accept responsibility for injury to exhibitors, staff and guests. Exhibitors are advised to check their insurance policies in respect of loss, damage and must have adequate Public Liability cover. Exhibitors are responsible for conforming with Health & Safety Act requirements and to the Society’s Safety Police Statement.
15. Tickets - Badges & Vehicle Passes will be sent out two weeks prior to Showday. The tickets give access to the Showground, the badges are for identification purposes only and will not give access through the gate. Please check the details within this package, ensure that your stand is the correct size and that you have the number of tickets that you require.