Safety Policy Statement

  1. All exhibitors and trade stands are required to comply with instructions given to them by Officers and Stewards of the Society in regard of safety at the show and to comply with the conditions for exhibiting and vending. Failure to do so will result in removal from the Showground. See relevant Regulations
  2. The Society adopts a common sense approach to health and safety however it considers that the measures, standards and procedures outlined below are the minimum required to ensure safety and in most cases these standards will be exceeded.
  3. Responsibility for ensuring compliance with these arrangements rests with the Officers and Stewards of the Society, who must at all times be alert to potential hazards and take steps to minimise and eliminate them. It should be noted that enforcement officers are likely to be attendance at the show and can issue enforcement notices or prosecute in appropriate cases.
  4. Safety Stewards – Safety Stewards will be appointed by the Society. Their duties will include
    1. Inspection of exhibitor’s stands and equipment.
    2. Enforcement of the Society’s standards.
    3. Inspection of potential trouble spots in regard to movement of vehicles, livestock and people.
    4. Auditing and monitoring of documentation
  5. Accident Reporting – It is important that any accident should immediately be reported to the Secretary’s Office, so that appropriate action can be taken with regard to emergency services and so that it can be recorded in the Accident Book. See 20 below for contact details.
  6. Fire – A Fire Appliance from the County Brigade is stationed on the Showground and in direct contact with Show Control. In the event of a fire, please do NOT dial 999 but call Show Control on 01747 858566. The alarm should be raised and neighbouring stand holder warned of the danger. All Trade Stands are required to have their own appropriate fire extinguisher(s) available for use at all times. See Trade Stand Regulations
  7. First Aid – An Ambulance and First Aid team are stationed next to the Secretary’s Office. A Doctor and Paramedic team are available on site and can be contacted via the Show Control on 01747 858566
  8. Veterinary – A Veterinary Surgeon, Horse Ambulance, and Farrier are all in attendance and can be contacted via the Show Control on 01747 858566
  9. Hazardous Equipment and Substances– Particular care must be taken with the following potentially hazardous equipment.
    • LPG Cylinders & Burners – Cylinders must be safely and securely stored. Compressions fittings. Burners must be suitably sited and must have been examined and tested by a competent person and satisfactorily labelled to that effect. Documentation must be available for inspection on request.
    • Electrical Generators – These must be silent running, properly earth and protected by an approved RCD Trip System. Leads and cables should be dug into the ground, the hot exhaust must be suitable directed and the generator must have been recently tested and labelled to that effect.
  10. Machinery – Demonstrations – Adequate precautions must be taken to protect the operator and spectators, only competent operators are to be allowed to use the machinery. The Secretary must be informed and approve any proposed demonstrations. Display – Hydraulically supported equipment must be mechanically locked or braced to prevent collapse. Knives, blades, spikes and other sharp edges are to be guarded and all engines immobilised and horns disconnected.
  11. Animals – Dogs should be kept on short leads at all times – Dogs must not be left unattended or in vehicles. All dog owners must dispose of their dog faeces safely. The movement of Cattle, Sheep & Goats must be kept to a minimum and when moving outside of their fenced areas, strictly controlled and stewarded. Horses must not be taken into any area where the public have access, except within the confines of the ‘Horse Field’. Riders to wear a hard hat meeting current British Standard specification as specified by the British Horse Society. Exhibitors of animals should refer to their relevant exhibitor’s schedule
  12. Hand washing – Ecoli 0157 and other diseases can be spread from animals to humans. A minute amount of bacteria can cause significant illness particularly in children. Signage will be erected directing public to the nearest hand washing facilities. Please take time to remind visitors of the importance of good hand hygiene after they have been in contact with animals or before eating food and ensure you know where the nearest hand washing facilities are. Please ensure that animal faeces and manure is kept away from areas where it may be subject to visitor contact.
  13. Trade Stands – Trade exhibits are to keep strictly within their allocated site, in order to ensure the free flow of spectators and if necessary, emergency vehicles. Exhibitors vehicles which cannot be accommodated within the allocated space are to be removed to the public car park by 8.30am. Trade Stands should refer to Trade Stands Regulations
  14. General Vehicle Movements – Only the minimum necessary movement of vehicles will be allowed. The speed limit of 5mph will be strictly enforced. No Exhibitors vehicles will be permitted to enter the site between 8.15am and 6:00pm. No vehicles, of any type, shall be driven, ridden, or pedalled around the Showground between 8.30am and 6.00pm unless officially authorised and carrying the correct vehicle pass. Vehicles must at all times be driven by a properly licensed and fully insured driver. Vehicles parking on site must not obstruct emergency exits or emergency routes.
  15. Livestock Vehicle Movements at Close of Show – Livestock vehicle loading and movement will commence at 3.30pm. Livestock vehicles will leave the site in convoys and all vehicle movements will be subject to stewarding and barriers being in place.
  16. Children’s Entertainment – Entertainment devices must comply with ‘HSG175 Fairgrounds and Amusement Parks – Guidance on Safe Practice’. They must be run by qualified adults, provided with the necessary safety fences and operated within the designated areas. Inflatable play equipment must have an up to date ADIP/PIPA (or equivalent) inspection tag/certificate See Special Rules. Documentation should be available on site. The Society reserve the right to audit this documentation.
  17. Lost Children/Vulnerable Adults – Arrangements are in place for any children or vulnerable adults who become separated from their party to be taken to a place of safety.
  18. Smoking – Smoking is not permitted in any marquee or other structure erected for use on show site, including toilets and grandstands. Smoking is also not permitted in any area where hay, straw or other bedding is stored. If smoking in any other area please ensure that you dispose of cigarette ends safely and without causing litter or the potential for ignition.
  19. Communications – Radio communication is available to specified Show Stewards and personnel – a list of radios and channels is available from the Show Office
  20. Telephone numbers – During Show week the following phone numbers will be in use. In cases of an EMERGENCY call 01747 858566. To contact the Show Office/Secretary 01747 854492 or 01747 858942

Statement of Intent

Gillingham and Shaftesbury Agricultural Society aims to ensure so far as is reasonably practicable the health, safety and welfare of our employees and volunteers and of others who may be affected by the operation of the show. This general policy statement provides a commitment and intent to comply with the Health and Safety at Work etc Act 1974 and to promote industry best practice. To ensure the principles of health and safety are clearly understood by those involved in the operation of the Gillingham and Shaftesbury Show, the Society is committed to:

  • Complying with relevant health and safety legislation, industry best practice and other agreements on health and safety and other requirements to which the society subscribes
  • Effective communication of and consultation on health and safety matters throughout the Society and Show site.
  • Due diligence in the monitoring and auditing of health and safety of those providing trading, catering, exhibition or features for public enjoyment
  • Assessing the risks to the safety and health of our employees, volunteers and others who may be affected by our activities and implementing controls to minimize those risks
  • Preventing injuries, ill health, disease and incidents associated with the activities of the Society in its operation of the Show
  • Providing and maintaining safe plant and equipment and implementing safe systems of work
  • The safe use, handling, storage and transport of articles and substances
  • Providing and maintaining a safe working environment with safe access, egress and welfare facilities.
  • Providing our employees, stewards and volunteers with such information, instruction, training and supervision as required to provide a safe environment for those trading, exhibiting, participating in or visiting the Show. The Society will also bring to the notice of contractors, exhibitors, caterers and other participants their duties under relevant health and safety legislation to those affected by their activities.
  • Continually improving our health and safety management
  • Ensuring the necessary resources in the form of finance, equipment, personnel and time to ensure the health and safety of our employees, stewards, volunteers and others involved in the operation and participation of the Show. Seeking expert help where the necessary skills are not available within the Society
  • An annual review and where necessary the revision of the Health and Safety Policy.
  • This policy will be made available to all relevant interested parties as appropriate through the Gillingham & Shaftesbury Show website.

The overall responsibility for compliance with the Gillingham & Shaftesbury Show’s Health and Safety Policy rests with the Show Chairman.
On behalf of the Gillingham & Shaftesbury Agricultural Society
Mike Simpson, Chairman – January 2012